PAYABLES

THE ACCOUNTS PAYABLE SYSTEM IS A SELF-CONTAINED COMPUTERIZED ACCOUNTS PAYABLE
SYSTEM WHICH IS DESIGNED TO BE USED AS PART OF A FULLY INTEGRATED ACCOUNTING
SYSTEM OR AS A STAND ALONE ACCOUNTS PAYABLE SYSTEM.

THE ACCOUNTS PAYABLE SYSTEM IS USED TO TRACK WHO YOU OWE, HOW MUCH YOU OWE,
WHEN TO PAY, AND HOW MUCH YOU HAVE ALREADY PAID. DISCOUNT AMOUNTS AND DUE
DATES ARE CALCULATED AUTOMATICALLY, BASED ON THE TERMS YOU DEFINE FOR EACH
VENDOR. THE SYSTEM ALSO WRITES YOUR CHECK AN KEEP YOUR CHECK REGISTER.

ACCOUNTS PAYABLE PERMITS TWO TYPES OF VENDORS TO BE MAINTAINED. THE FIRST IS
AN INVOICE VENDOR. AN INVOICE VENDOR IS A VENDOR FOR WHICH INDIVIDUAL
INVOICES ARE MAINTAINED AND PAID ON A PER INVOICE BASIS. THE SECOND TYPE OF
VENDOR IS AN AUTO VENDOR. AN AUTO VENDOR IS A VENDOR TO WHICH YOU PAY A
FIXED MONTHLY PAYMENT, SUCH AS RENT, LEASES, AND BANK NOTES.



2.1 ADD/EDIT VENDOR

THIS PROGRAM IS USED TO CREATE VENDOR FILES AND UPDATE INFORMATION ABOUT
VENDORS. THE PERSON ENTERING A NEW VENDOR SHOULD ALWAYS ENTER THE "NEXT
VENDOR #" DISPLAYED ON THEIR SCREEN. IF MORE THAN ONE PERSON IS ENTERING NEW
VENDORS, THE NUMBER SHOWN ON THE SCREEN MAY HAVE BEEN USED BY ANOTHER
OPERATOR. ANYTIME THIS OCCURS THE VENDOR NUMBER IS UPDATED BY THE SYSTEM TO
SHOW THE NEXT FREE VENDOR NUMBER.

YOU MUST PRESS {ENTER} AFTER EVERY FIELD THAT YOU ADD OR EDIT FOR THE SYSTEM
TO ACCEPT THE INFORMATION.

TO EDIT A VENDOR THAT ALREADY EXISTS, TYPE IN THE VENDOR NUMBER TO BE EDITED
AND PRESS {ENTER}. IF YOU ARE ADDING A NEW VENDOR, TYPE IN THE NEXT VENDOR
ACCOUNT NUMBER DISPLAYED AT THE TOP RIGHT OF THE SCREEN.


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SCREEN FIELDS DESCRIPTION
#############################################################################
VENDOR # DISPLAY OF THE VENDOR NUMBER TO BE ADDED OR EDITED.

NAME THE NAME OF THE VENDOR TO BE ADDED OR EDITED. THIS IS A
30 CHARACTER FIELD.

ADDRESS THE VENDORS ADDRESS. THIS IS A 30 CHARACTER FIELD AND
ACCEPTS ALPHA OR NUMERIC INFORMATION.

CITY ST ZIP THE CITY STATE AND ZIP CODE OF THE VENDOR. TYPED WITH A
SPACE SEPARATING EACH FIELD. NO COMMAS ARE NECESSARY.
THE FIELD IS 30 CHARACTERS LONG AND ACCEPTS ALPHA OR
NUMERIC INFORMATION.









'A'UTO OR 'I'NVOICE ONE CHARACTER VENDOR TYPE DESIGNATOR. THIS FIELD MUST
CONTAIN AN "A" OR AN "I". IF YOU LEAVE THIS LINE BLANK,
A VENDOR IS AN UNKNOWN TYPE VENDOR WHICH DOES NOT ALLOW
YOU TO TREAT IT AS EITHER AN "AUTO PAY" OR AS AN
"INVOICE" VENDOR. THERE IS NO DEFAULT TYPE ON THE VENDOR
TYPE LINE, YOU MUST SPECIFY ONE OR THE OTHER TYPE.

CAUTION: AFTER YOU CREATE THE VENDOR AND ASSIGN IT A
VALID TYPE, YOU SHOULD NOT CHANGE THE VENDOR TYPE. IF
FOR EXAMPLE THE VENDOR IS AN "INVOICE" VENDOR AND THERE
ARE SEVERAL INVOICES ON THE ACCOUNT, IF THE VENDOR TYPE
IS CHANGED TO ANYTHING OTHER THAN "I" THE INVOICES
CONTAINED IN THE ACCOUNT ARE LOST. IF THE VENDOR IS AN
"AUTO PAY" VENDOR AND THIS FIELD IS CHANGED THE PAYMENT
SCHEDULE IS LOST . YOU MAY CHANGE THE VENDOR TYPE IF IT
IS DONE BEFORE ANY INVOICES OR AUTO PAYS ARE ENTERED INTO
THE PAYABLES FILES.

IF YOU PRESS {A} THEN {ENTER} TO MAKE THE VENDOR AN "AUTO
PAY" VENDOR ANOTHER SCREEN APPEARS.

TERMS % THIS FIELD AND THE "TERMS DAY" FIELD WORK TOGETHER. FOR
EXAMPLE: IF A VENDOR ALLOWS YOU A 2 PERCENT DISCOUNT IF
YOU PAY THE INVOICE WITHIN TEN DAYS, THIS FIELD SHOULD BE
2 AND THE "TERMS DAYS" FIELD SET TO READ 10. ANOTHER
TYPE OF DISCOUNT THAT IS PREVALENT IS END OF MONTH PLUS
A NUMBER OF DAYS. FOR EXAMPLE: TERMS COULD BE A ONE
PERCENT DISCOUNT IF PAID BY THE 10TH OF THE MONTH
FOLLOWING THE DATE OF THE INVOICE. TO SET THIS TYPE OF
TERM, "TERMS %" WOULD READ "1" AND "TERM DAYS" WOULD READ
"EOM+10".

TERM DAY SEE EXPLANATION FOR "TERMS %".

LEDGER CODE THE GENERAL LEDGER CODE THAT MOST OF THE PURCHASES FROM
THIS VENDOR ARE POSTED TO. (THIS LEDGER CODE MAY BE
OVERRIDDEN BY THE "ENTER INVOICE" PROGRAM.)

OUR ACCOUNT # THE VENDOR'S RECEIVABLE ACCOUNT NUMBER. YOUR ACCOUNT
NUMBER WITH THE VENDOR.

YR-TO-DT PAID TOTAL NUMBER OF DOLLARS YOU HAVE PAID THIS VENDOR FOR THE
YEAR.

CONTACT THE NAME OF THE PERSON TO BE CONTACTED REGARDING THE
ACCOUNT. THE FIELD IS 15 CHARACTERS LONG.

PHONE THE PHONE NUMBER OF THE VENDOR.

WHEN YOU ARE FINISHED ENTERING THE VENDOR PRESS {PF2} TO ACCEPT THE VENDOR.
YOU MAY ENTER ANOTHER VENDOR OR PRESS {PF2} TO EXIT THE PROGRAM.




+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
AUTO PAY FIELDS DESCRIPTION
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
VENDOR DISPLAY OF VENDOR NAME.

PAYMENT AMOUNT EACH TIME THAT YOU PAY THIS VENDOR, A CHECK IS WRITTEN
FOR THIS AMOUNT.(NOTE: IF THE CHECK IS WRITTEN AFTER THE
"LATE DAY", THE "LATE AMOUNT" IS USED INSTEAD OF THE
NORMAL PAYMENT)

NO OF PAYMENTS NUMBER OF PAYMENTS THAT ARE STILL TO BE MADE TO THIS
VENDOR.

PO # REFERENCE NUMBER TO PROVIDE AN AUDIT TRAIL. THE PURCHASE
ORDER NUMBER OF THE ITEM PURCHASED. MAY BE ALPHA OR
NUMERIC UP TO 8 CHARACTERS.

DAY DUE THE DAY OF THE MONTH THE PAYMENT IS DUE ON.

LATE AMOUNT THE AMOUNT OF MONEY WHICH MUST BE PAID TO THE VENDOR IF
THE PAYMENT BECOMES PAST DUE.

LATE DAY THE DAY OF THE MONTH THE PAYMENT BECOMES PAST DUE. IF
YOU PAY THIS VENDOR ON OR AFTER THIS DAY, THE "LATE
AMOUNT" IS PAID TO THE VENDOR.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++


2.2 ENTER INVOICES

THE "ENTER INVOICES" PROGRAM IS USED TO ENTER AN ACCOUNTS PAYABLE INVOICE
INTO A PAYABLE ACCOUNT.

WHEN YOU ENTER THE PROGRAM AN INPUT SCREEN DISPLAYS.


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SCREEN FIELDS DESCRIPTION
#############################################################################
VENDOR NO. TYPE IN THE NUMBER OF THE VENDOR WHOSE PAYABLE FILE YOU
WISH TO ADD AN INVOICE TO AND PRESS {ENTER}. IF YOU
ENTER A VALID VENDOR NUMBER, THE NAME OF THE VENDOR
DISPLAYS IN THE "NAME" FIELD. IF YOU DO NOT ENTER A
VALID VENDOR NUMBER AN ERROR MESSAGE DISPLAYS IN THE
"NAME" FIELD.

INV # THIS IS AN ALPHA/NUMERIC FIELD THAT ACCEPTS UP TO 16
CHARACTERS. TYPE IN THE INVOICE NUMBER AND PRESS
{ENTER}.

INV DATE TYPE IN THE ACTUAL DATE OF THE INVOICE AND PRESS {ENTER}.
WHEN YOU ENTER THIS DATE THE "CHECK DUE" FIELD FILLS IN
BASED ON THE TERMS SET UP FOR THE VENDOR IN "ADD/EDIT
VENDOR". THE DATE USED IN THIS FIELD WILL ALSO BE THE
JOURNAL ENTRY DATE. IF IT IS OUTSIDE THE CURRENT PERIOD
THE JOURNAL ENTRY WILL BE WRONG AND WILL NOT POST FOR THE
CURRENT PERIOD. USE EDIT JOURNAL IF NECESSARY.


AMOUNT (GROSS) TYPE IN THE GROSS AMOUNT OF THE INVOICE AND PRESS
{ENTER}. AFTER ENTERING THIS FIGURE, THE "AMOUNT (NET)"
AND THE "AMOUNT" UNDER THE FIRST LEDGER CODE ARE
AUTOMATICALLY FILLED IN. THE "AMOUNT NET" IS SET TO THE
DISCOUNTED AMOUNT ACCORDING TO THE TERMS OF THIS VENDOR,
WHILE THE "AMOUNT" FOR THE LEDGER CODE EQUALS THE GROSS
AMOUNT OF THE INVOICE.

CREDIT INVOICES MAY ALSO BE ENTERED BY ENTERING A
NEGATIVE AMOUNT IN THIS FIELD. CREDIT INVOICES CAN BE
USED FOR PRE-PAYMENTS, TO ADJUST INVOICE VALUE FOR
PARTIAL PAYMENTS, AND AS ANOTHER TYPE OF CREDIT MEMO.

PO # TYPE IN THE PURCHASE ORDER NUMBER FOR THIS INVOICE AND
PRESS {ENTER}. THE PURCHASE ORDER NUMBER MAY BE UP TO 8
CHARACTERS LONG. IF YOU DO NOT USE PURCHASE ORDER
NUMBERS, THIS FIELD MAY BE LEFT BLANK OR USED FOR A
NOTATION REGARDING THIS INVOICE.

CHECK DUE THIS FIELD HAS A DATE IN IT BASED ON THE TERMS OF THE
VENDOR. YOU MAY ADVANCE TO THE NEXT LINE OR IF THE
VENDOR IS GIVING YOU A DIFFERENT DUE DATE, YOU MAY ENTER
THE NEW DATE AND PRESS {ENTER} TO OVERRIDE THE DISPLAYED
DATE.

AMOUNT (NET) THIS FIELD IS ALREADY FILLED IN WITH THE DISCOUNTED
AMOUNT ACCORDING TO THE TERMS OF THIS VENDOR. IF THE
NUMBER IS CORRECT, ADVANCE TO THE NEXT FIELD. IF NOT
CORRECT, TYPE IN THE CORRECT AMOUNT AND PRESS {ENTER}.

MEMO (Y/N) THIS FIELD IF USED IF YOU HAVE A CREDIT OR DEBIT MEMO TO
BE ATTACHED TO THIS INVOICE. IF ;YOU DON'T HAVE ANY AT
THIS TIME, LEAVE "N" HERE AND MOVE TO THE NEXT LINE. ; IF
YOU DO HAVE CREDITS TO BE ATTACHED, PRESS {Y} THEN
{ENTER}. UPON COMPLETION OF THIS SCREEN, THE PROGRAM
ASKS FOR THE MEMOS.

THE NEXT LINES OF THE INPUT SCREEN DEAL WITH THE CHARGING OF AN INVOICE TO
VARIOUS GENERAL LEDGER ACCOUNTS. THE PROGRAM ALLOWS UP TO FIVE SPLITS ON AN
INVOICE. IF YOU INVOICE REQUIRES MORE THAN FIVE, YOU MUST FIRST SPLIT THE
INVOICE MANUALLY UNTIL EACH SPLIT CAN BE ENTERED UNDER THE FIVE LEDGER CODE
LIMIT.

LEDGER CODE THE FIRST "LEDGER CODE" FIELD DISPLAYS THE DEFAULT LEDGER
CODE ASSIGNED TO THE VENDOR. IF THIS IS CORRECT AND THE
FULL AMOUNT OF THE INVOICE IS TO BE CHARGED TO THIS
GENERAL LEDGER CODE, PRESS {PF2} TO ACCEPT THE INVOICE.
IF YOU WISH TO CHANGE THE WHOLE AMOUNT OF THE INVOICE TO
ANOTHER GENERAL LEDGER CODE OR THE INVOICE IS TO BE
CHARGED TO MORE THAN ONE LEDGER ACCOUNT BUT NOT THIS
ACCOUNT, TYPE IN THE GENERAL LEDGER CODE AND PRESS
{ENTER}. IF THE WHOLE AMOUNT IS BEING CHARGED TO THIS
LEDGER ACCOUNT, PRESS {PF2} TO ACCEPT THE INVOICE. IF
THE INVOICE IS TO BE CHARGED TO MORE THAN ONE LEDGER
ACCOUNT, THE "AMOUNT" ON THE NEXT LINE WILL BE CHANGED.




AMOUNT THE GROSS AMOUNT OF THE INVOICE IS DISPLAYED IN THE FIRST
"AMOUNT" FIELD. IF THE INVOICE IS TO BE CHARGED TO MORE
THAN ONE LEDGER ACCOUNT, CHANGE THE "AMOUNT" FIELD TO THE
AMOUNT TO BE CHARGED TO THE "LEDGER CODE" ON THE LINE
ABOVE. THE COMPUTER THEN PLACES A LEDGER CODE AND THE
REMAINING BALANCE OF THE GROSS AMOUNT ON THE NEXT TWO
LINES. THIS PROCESS MAY BE REPEATED UNTIL THE INVOICE IS
DISTRIBUTED THE WAY YOU WISH.

AFTER COMPLETING THE INVOICE, PRESS {PF2}. IF THE "MEMO (Y/N) FIELD CONTAINS
AN "N" THE COMPUTER DISPLAYS ANOTHER BLANK INPUT SCREEN. IF A "Y" WAS PLACED
IN THE FIELD, THE COMPUTER DISPLAYS A CREDIT MEMO INPUT SCREEN.



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SCREEN FIELDS DESCRIPTION
#############################################################################
VENDOR DISPLAY OF THE VENDOR NAME FROM THE PREVIOUS SCREEN.

CM# TYPE IN THE CREDIT MEMO NUMBER AND PRESS {ENTER}. THIS
NUMBER MAY BE UP TO 12 CHARACTERS.

DATE TYPE IN THE DATE OF THE CREDIT MEMO AND PRESS {ENTER}.

LEDGER CODE TYPE IN THE GENERAL LEDGER CODE THIS CREDIT IS TO BE
CHARGED AGAINST AND PRESS {ENTER}. IF THE CREDIT MEMO IS
TO BE CHARGED TO MORE THAN ONE ACCOUNT, THE CREDIT MEMO
MUST BE SPLIT INTO PARTS AND ENTERED SEPARATELY.

AMOUNT (GROSS) TYPE IN THE AMOUNT OF THE CREDIT MEMO AND PRESS {ENTER}.
THE "AMOUNT NET" LINE IS FILLED IN BASED ON THE TERMS OF
THE VENDOR.

PO# DISPLAY OF THE PURCHASE ORDER NUMBER(IF ENTERED) FROM THE
PREVIOUS SCREEN.


REFERENCE INV # DISPLAY OF THE INVOICE NUMBER FROM THE PREVIOUS SCREEN.

AMOUNT (NET) LINE FILLED IN WHEN YOU ENTER THE "AMOUNT (GROSS)" BASED
ON THE TERMS OF THE VENDOR.

PRESS {PF2} TO ACCEPT THE CREDIT MEMO. A BLANK CREDIT MEMO INPUT SCREEN
DISPLAYS. YOU MAY ENTER ANOTHER CREDIT MEMO OR PRESS {PF2} TO EXIT. A BLANK
DEBIT MEMO INPUT SCREEN IS DISPLAYED. A DEBIT MEMO IS ENTERED JUST LIKE A
CREDIT MEMO.
UPON COMPLETION OF THE MEMOS, THE COMPUTER DISPLAYS A BLANK INVOICE INPUT
SCREEN. YOU MAY ENTER ANOTHER INVOICE OR PRESS {PF2} TO EXIT THE PROGRAM.
THE ACCOUNTS PAYABLE FILES ARE UPDATED AND YOU ARE RETURNED TO THE "ACCOUNT
PAYABLE MENU".







2.3 QUE INVOICES BY DATE

THIS PROGRAM QUEUES(SELECTS FOR PAYMENT) ALL INVOICES FOR A GIVEN DATE FOR
ALL VENDORS. INVOICES SELECTED ARE MOVED TO THE "QUEUED" MODE.

THE PROGRAM IS DESIGNED TO BE USED IN CONJUNCTION WITH THE "QUEUED INVOICE
REPORT" AND THE "PAY QUEUED INVOICES" PROGRAM.

WHEN YOU ENTER THE PROGRAM THE DISPLAY ASKS:

ENTER DATE TO QUE?

TYPE IN THE DATE YOU WISH TO SELECT INVOICES FOR AND PRESS {ENTER}. THE
COMPUTER CHANGES THE MODE OF ALL "OPEN" INVOICES THAT HAVE THE DATE SELECTED
TO "QUEUED" STATUS.

AFTER YOU SELECT ALL DESIRED INVOICE DATES, PRESS {PF2} TO EXIT THE PROGRAM.




2.4 ENTER CREDIT MEMO

THE "ENTER CREDIT MEMO" PROGRAM IS USED TO ENTER CREDIT OR DEBIT MEMOS TO AN
INVOICE ALREADY POSTED TO A VENDOR'S ACCOUNT.

WHEN YOU SELECT THIS PROGRAM THE SCREEN DISPLAYS:

ENTER VENDOR NO

TYPE IN THE NUMBER OF THE VENDOR YOU WISH TO APPLY THE MEMO TO AND PRESS
{ENTER}. PRESS {PF2} IF YOU WISH TO EXIT THE PROGRAM.

THE PROGRAM DISPLAYS A SCREEN THAT LOOKS MUCH LIKE THE "VIEW ACCOUNTS"
SCREEN.

THE VENDORS ACCOUNT NUMBER, AND NAME APPEAR AT THE TOP OF THE SCREEN. ONE
LINE OF INFORMATION APPEARS FOR EACH TRANSACTION POSTED TO THE CUSTOMERS
ACCOUNT.

######################################################################
SCREEN FIELDS DESCRIPTION
######################################################################
DATE THE DATES OF INVOICES POSTED TO THE VENDORS ACCOUNT.

NOTE: IF "**END**" DISPLAYS AT THE BOTTOM OF THIS COLUMN
YOU ARE SEEING ALL OF THE INVOICES FOR THE VENDOR.

INV# THE INVOICE NUMBERS POSTED TO THE VENDORS ACCOUNT.

DEBIT INVOICES WITH DEBIT BALANCES ARE DISPLAYED IN THIS FIELD.

CREDIT INVOICES WITH CREDIT BALANCES ARE DISPLAYED IN THIS
FIELD, ALSO PAYMENTS AND CREDIT MEMOS.

PO/CK/CM PURCHASE ORDER NUMBER, CHECK NUMBER OR CREDIT MEMO NUMBER
DISPLAYS IN THIS FIELD.(IF THE OPERATOR USED THE PO#
FIELD IN THE "ENTER INVOICES" PROGRAM OR THE MEMO# FIELD
IN THE "CREDIT MEMO" PROGRAM TO ENTER AN EXPLANATION IT
DISPLAYS HERE)

CODE THREE DIGIT DESCRIPTION OF THE TYPE OF THE TRANSACTION
SHOWN ON LINE. INV = INVOICE, CHK = CHECK, UAM =
UNAPPLIED MEMO, UCK = UNAPPLIED CHECK, CM = CREDIT MEMO,
ADJ = ADJUSTMENT

TOTALS TOTAL OF THE DEBITS AND CREDITS ON THE VENDORS ACCOUNT.

AT THE BOTTOM OF THE SCREEN ARE DISPLAYED THE VALID COMMANDS FOR THIS
PROGRAM.

######################################################################
COMMAND OPTIONS DESCRIPTION
######################################################################
C IF YOU WISH TO ENTER A CREDIT MEMO AGAINST AN INVOICE,
PRESS {C}. THE PROGRAM ASKS A SERIES OF QUESTIONS BY
DISPLAYING THE NAME OF THE DESIRED INPUT TO THE RIGHT OF
THE "ENTER COMMAND" LINE. THE FIRST INFORMATION ASKED
FOR IS THE INVOICE NUMBER. TYPE IN THE NUMBER OF THE
INVOICE YOU WISH TO APPLY THE CREDIT TO AND PRESS
{ENTER}. AFTER ENTERING THE INVOICE NUMBER, THE SELECTED
INVOICE IS HIGHLIGHTED AT THE TOP OF THE DISPLAY WINDOW.
YOU ARE THEN ASKED FOR THE CREDIT MEMO NUMBER. TYPE IN
THE NUMBER OF THE CREDIT MEMO AND PRESS {ENTER}. YOU ARE
NEXT ASKED FOR THE AMOUNT. TYPE IN THE AMOUNT OF THE
CREDIT MEMO YOU WISH APPLIED TO THE INVOICE AND PRESS
{ENTER}. NEXT IS THE DATE. TYPE IN THE DATE OF THE
CREDIT MEMO AND PRESS {ENTER}. THE LAST INFORMATION
ASKED FOR IS THE LEDGER CODE. TYPE IN THE LEDGER ACCOUNT
CODE THIS CREDIT SHOULD BE CHARGED TO. IF A CREDIT MEMO
IS TO CREDIT MORE THAN ONE GENERAL LEDGER ACCOUNT, THE
CREDIT MUST BE SPLIT. ONCE THE LEDGER CODE IS ENTERED
THE CREDIT MEMO IS ATTACHED TO THE SPECIFIED INVOICE AND
DISPLAYS ON THE SCREEN. YOU MAY ENTER ANOTHER CREDIT
MEMO OR PRESS {PF2} TO EXIT THIS CUSTOMER.

D IF YOU WISH TO ENTER A DEBIT MEMO AGAINST AN Invoice,
PRESS {D}. THE PROGRAM ASKS THE SAME SERIES OF QUESTIONS
ASKED WHEN YOU ENTER A CREDIT MEMO. THE FIRST
INFORMATION ASKED FOR IS THE INVOICE NUMBER. TYPE IN THE
NUMBER OF THE INVOICE YOU WISH TO ATTACH THE DEBIT TO AND
PRESS {ENTER}. AFTER ENTERING THE INVOICE NUMBER, THE
SELECTED INVOICE IS HIGHLIGHTED AT THE TOP OF THE DISPLAY
WINDOW. YOU ARE THEN ASKED FOR THE DEBIT MEMO NUMBER.
TYPE IN THE NUMBER OF THE DEBIT MEMO AND PRESS {ENTER}.
YOU ARE NEXT ASKED FOR THE AMOUNT. TYPE IN THE AMOUNT OF
THE DEBIT MEMO YOU WISH ATTACHED TO THE INVOICE AND PRESS
{ENTER}. NEXT IS THE DATE. TYPE IN THE DATE OF THE
DEBIT MEMO AND PRESS {ENTER}. THE LAST INFORMATION ASKED
FOR IS THE LEDGER CODE. TYPE IN THE LEDGER ACCOUNT CODE
THIS DEBIT SHOULD BE CHARGED TO. IF A DEBIT MEMO IS TO
DEBIT MORE THAN ONE GENERAL LEDGER ACCOUNT, THE DEBIT
MUST BE SPLIT. ONCE THE LEDGER CODE IS ENTERED THE DEBIT
MEMO IS ATTACHED TO THE SPECIFIED INVOICE AND DISPLAYS ON
THE SCREEN. YOU MAY ENTER ANOTHER DEBIT MEMO OR PRESS
{PF2} TO EXIT THIS CUSTOMER.

R PRESS {R} TO RESTART THE SCREEN TO THE FIRST INVOICES FOR
A VENDOR. THIS IS HANDY IF YOU SCROLL FORWARD TO THE
END OF THE INVOICES AND WISH TO RE-DISPLAY THE FIRST
INVOICE.

PF2 PRESS {PF2} TO EXIT THE VENDORS ACCOUNT AND RETURN TO THE
FIRST SCREEN OF THE PROGRAM.

F PRESS {F} TO ROLL THE DISPLAY FORWARD FIVE INVOICES.

B PRESS {B} TO ROLL THE DISPLAY BACKWARDS FIVE INVOICES.

UP & DOWN ARROWS USE THE UP/DOWN ARROW KEYS TO MOVE THE DISPLAY FORWARD OR
BACK ONE INVOICE.

WHEN YOU ARE FINISHED WITH A VENDOR AND PRESS {PF2} TO EXIT, YOU ARE RETURNED
TO THE FIRST SCREEN OF THE PROGRAM. YOU MAY ENTER ANOTHER VENDOR NUMBER TO
ENTER CREDIT OR DEBITS TO OR PRESS {PF2} TO EXIT THE PROGRAM.



2.5 ENTER AUTO PAY

AN AUTO PAY VENDOR IS A VENDOR THAT IS TO BE PAID A FIXED AMOUNT ONCE PER
ACCOUNTING PERIOD. ONE ASSUMPTION MADE BY THE "ACCOUNTS PAYABLE" SYSTEM IS
THAT AN ACCOUNTING PERIOD IS ONE MONTH. THE "ENTER AUTO PAY" PROGRAM IS USED
TO RESTORE AN AUTO PAY VENDOR FOR MULTIPLE PAYMENTS WITHIN AN ACCOUNTING
PERIOD IF YOU DO NOT PERFORM A MONTHLY CLOSE ON THE ACCOUNTS PAYABLE. ONCE
AN AUTO PAY VENDOR IS PAID, THEY ARE CONSIDERED PAID UNTIL THE END OF THE
CLOSING PERIOD.

THERE ARE THREE WAYS A VENDOR MAY BE RETURNED TO THE STATUS OF "IN NEED OF
PAYMENT". THE FIRST, AND BEST WAY, IS WITH THE "CLOSE PAYABLES" PROGRAM. IF
THE CLOSING IS DONE MONTHLY. THE AUTO PAY VENDORS ARE AUTOMATICALLY RESTORED
FOR THE NEXT MONTH. THE SECOND METHOD IS "ADD/EDIT VENDOR". ANY TIME AN
AUTO PAY VENDOR IS CALLED UP FOR EDIT, IT IS RESTORED TO THE "NEED TO BE
PAID" STATUS. THE THIRD WAY TO RESTORE AN AUTO PAY VENDOR IS WITH THIS
PROGRAM.

WHEN YOU ENTER THE PROGRAM THE SCREEN DISPLAYS:

ENTER VENDOR NO

TYPE IN THE NUMBER OF THE AUTO PAY VENDOR YOU WISH TO RESTORE TO THE "IN NEED
OF PAYMENT" STATUS AND PRESS {ENTER}. IF YOU SELECT A VENDOR NOT SET UP AS
AN AUTO PAY VENDOR, "ONLY AUTO VENDORS ALLOWED PRESS ANY KEY TO CONTINUE"
DISPLAYS.

WHEN YOU SELECT A VALID AUTO PAY VENDOR NUMBER, THE SAME SCREEN THAT DISPLAYS
WHEN YOU SELECT "A" FOR THE "'A'UTO OR 'I'NVOICE" FIELD OF "ADD/EDIT VENDOR"
IS DISPLAYED.



######################################################################
SCREEN FIELDS DESCRIPTION
######################################################################
VENDOR DISPLAY OF VENDOR NAME.

PAYMENT AMOUNT EACH TIME THAT YOU PAY THIS VENDOR, A CHECK IS WRITTEN
FOR THIS AMOUNT.(NOTE: IF THE CHECK IS WRITTEN AFTER THE
"LATE DAY", THE "LATE AMOUNT" PLUS THE "PAYMENT AMOUNT IS
USED INSTEAD OF THE NORMAL PAYMENT)

NO OF PAYMENTS NUMBER OF PAYMENTS THAT ARE STILL TO BE MADE TO THIS
VENDOR.

PO # REFERENCE NUMBER TO PROVIDE AN AUDIT TRAIL. THE PURCHASE
ORDER NUMBER OF THE ITEM PURCHASED. MAY BE ALPHA OR
NUMERIC UP TO 8 CHARACTERS.

DAY DUE THE DAY OF THE MONTH THE PAYMENT IS DUE ON.


LATE AMOUNT THE AMOUNT OF ADDITIONAL MONEY WHICH MUST BE PAID TO THE
VENDOR IF THE PAYMENT BECOMES PAST DUE.

LATE DAY THE DAY OF THE MONTH THE PAYMENT BECOMES PAST DUE. IF
YOU PAY THIS VENDOR ON OR AFTER THIS DAY, THE "LATE
AMOUNT" IS PAID TO THE VENDOR.

THE VENDOR IS RETURNED TO A "NEED TO PAY" STATUS WHEN YOU ENTER THE VENDOR
NUMBER AND THIS SCREEN DISPLAYS. NO FURTHER ACTION IS NEEDED. PRESS {PF2}
TO EXIT THE VENDOR. YOU MAY PULL ANOTHER VENDOR UP OR PRESS {PF2} AGAIN TO
EXIT THE PROGRAM.



2.6 VIEW/PAY VENDORS

THE "VIEW/PAY VENDORS" PROGRAM HAS SEVERAL IMPORTANT FUNCTIONS.

1. VIEW THE INVOICES OF A VENDOR.

2. QUE(SELECT) INVOICES WHICH ARE TO BE PAID.

3. WRITE A CHECK IN PAYMENT OF THE QUED INVOICES.

NOTE: THE MDS ACCOUNTS PAYABLE SYSTEM MAINTAINS MULTIPLE BANK ACCOUNTS. YOU
MUST "DEFINE BANKS" BEFORE YOU ENTER THIS PROGRAM.

WHEN YOU SELECT THE PROGRAM AND YOU HAVE DEFINED MORE THAN ONE BANK, THE
SCREEN DISPLAYS:

ENTER BANK NO. FOR CHECKS

TYPE IN THE NUMBER OF THE BANK ACCOUNT YOU WISH TO HAVE CHECKS WRITTEN ON AND
PRESS {ENTER}. IF ONLY ONE BANK IS DEFINED THIS QUESTION IS SKIPPED.



THE SCREEN THEN DISPLAYS:

ENTER VENDOR NO

TYPE IN THE NUMBER OF THE VENDOR YOU WISH TO VIEW AND PRESS {ENTER} OR PRESS
{PF2} IF YOU WISH TO EXIT THE PROGRAM. IF YOU SELECT A VENDOR OTHER THAN AN
INVOICE VENDOR THE MESSAGE "ONLY INVOICE VENDORS ALLOWED PRESS ANY KEY TO
CONTINUE" DISPLAYS.

THE PROGRAM DISPLAYS A SCREEN THAT LOOKS MUCH LIKE THE "VIEW ACCOUNTS"
SCREEN.

THE VENDORS ACCOUNT NUMBER, AND NAME APPEAR AT THE TOP OF THE SCREEN. ONE
LINE OF INFORMATION APPEARS FOR EACH TRANSACTION POSTED TO THE CUSTOMERS
ACCOUNT.


######################################################################
SCREEN FIELDS DESCRIPTION
######################################################################
DATE THE DATES OF INVOICES POSTED TO THE VENDORS ACCOUNT.

NOTE: IF "**END**" DISPLAYS AT THE BOTTOM OF THIS COLUMN
YOU ARE SEEING ALL OF THE INVOICES FOR THE VENDOR.

INV# THE INVOICE NUMBERS POSTED TO THE VENDORS ACCOUNT.

DEBIT INVOICES WITH DEBIT BALANCES ARE DISPLAYED IN THIS FIELD.

CREDIT INVOICES WITH CREDIT BALANCES ARE DISPLAYED IN THIS
FIELD, ALSO PAYMENTS AND CREDIT MEMOS.

PO/CK/CM PURCHASE ORDER NUMBER, CHECK NUMBER OR CREDIT MEMO NUMBER
DISPLAYS IN THIS FIELD.(IF THE OPERATOR USED THE PO#
FIELD IN THE "ENTER INVOICES" PROGRAM OR THE MEMO# FIELD
IN THE "CREDIT MEMO" PROGRAM TO ENTER AN EXPLANATION IT
DISPLAYS HERE)

CODE THREE DIGIT DESCRIPTION OF THE TYPE OF THE TRANSACTION
SHOWN ON LINE. INV = INVOICE, CHK = CHECK, UAM =
UNAPPLIED MEMO, UCK = UNAPPLIED CHECK, CM = CREDIT MEMO,
ADJ = ADJUSTMENT

TOTALS TOTAL OF THE DEBITS AND CREDITS ON THE VENDORS ACCOUNT.

A TOTALS AGING OF ALL TRANSACTIONS APPEARS AT THE BOTTOM OF THE SCREEN ALONG
WITH:

YR-TO-DT PAID TOTAL AMOUNT PAID TO THIS VENDOR FOR THE YEAR.

CHECKBOOK AMOUNT REMAINING IN THE CHECKBOOK FOR THE BANK SELECTED.

IF YOU ARE NOT FAMILIAR WITH THE OPTIONS AVAILABLE IN "VIEW/PAY VENDORS",
PRESS {H} TO ACCESS A HELP WINDOW THAT LISTS VALID COMMANDS. REMEMBER, THESE
OPTIONS MAY ONLY BE USED WHILE AT THE VIEW SCREEN. YOU MUST EXIT THE HELP
WINDOW TO USE THE COMMANDS.


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VALID COMMANDS DESCRIPTION
######################################################################
A - SHOW NON-DIS- INVOICES MAY BE DISPLAYED IN EITHER THE NON-DISCOUNT
COUNT AMOUNT OR DISCOUNT MODE. IN THE NON-DISCOUNT MODE THE DATE OF
THE INVOICE AND THE FULL AMOUNT ARE SHOWN. IN THE
DISCOUNT MODE THE DISCOUNTED AMOUNT(IF WITHIN THE
DISCOUNT PERIOD) AND THE DISCOUNT DATE ARE SHOWN. THIS
COMMAND IS USED TO RETURN THE DISPLAY FROM THE DISCOUNT
MODE TO THE NON-DISCOUNT MODE. PRESS {A} AT THE DISPLAY
SCREEN TO CHANGE TO NON-DISCOUNT MODE IF YOU ARE IN
DISCOUNT MODE. ON ENTRY THE COMPUTER IS IN THE NON-
DISCOUNT MODE.

D - SHOW DISCOUNT THIS COMMAND IS USED TO CHANGE THE DISPLAY FROM THE
AMOUNT NON-DISCOUNT MODE TO THE DISCOUNT MODE. PRESS {D} AT THE
DISPLAY SCREEN TO CHANGE FROM NON-DISCOUNT MODE TO
DISCOUNT MODE. THE DATE OF THE INVOICE CHANGES TO THE
DISCOUNT DATE. THE AMOUNTS CHANGE TO THE DISCOUNT
AMOUNTS AND THE WORD "DISCOUNT" IS PLACED IN FRONT OF THE
"OPEN TOTALS" LINE. THE PROGRAM MUST BE IN THE DISCOUNT
MODE IN ORDER TO WRITE A CHECK.

O - SHOW OPEN PRESS {O} TO DISPLAY ALL INVOICES WITH A STATUS OF
INVOICES "OPEN". THE PROGRAM ALWAYS ENTERS AN ACCOUNT IN THE
"OPEN" MODE.

Q - SHOW QUEUED PRESS {Q} TO DISPLAY ALL INVOICES QUEUED(SELECTED)
INVOICES TO PAY.

T - SHOW ALL PRESS {T} TO DISPLAY BOTH OPEN AND QUEUED INVOICES.
INVOICES

R - RESUME/RESET THIS COMMAND HAS TWO FUNCTIONS. IF YOU ARE IN THE
VIEWING "HELP" MODE, PRESS {R} TO RETURN YOU TO THE COMMAND
MODE(EXIT THE HELP SCREEN). YOU MUST EXIT THE HELP
SCREEN BEFORE YOU CAN USE ANY OF THE VALID COMMANDS
DISPLAYED. IF YOU ARE IN THE COMMAND MODE, PRESS {R} TO
RESET THE DISPLAY TO THE FIRST INVOICE OF THE VENDOR YOU
ARE CURRENTLY VIEWING. THIS IS HELPFUL IF YOU HAVE
SCROLLED TO THE END OF THE VENDOR'S INVOICE LIST AND WISH
TO RETURN TO THE START.

H - DISPLAY COMMAND PRESS {H}. TO ACCESS THE HELP SCREEN THAT DISPLAYS VALID
COMMANDS.

F - ROLL DISPLAY PRESS {F} TO ROLL THE DISPLAY FORWARD FIVE INVOICES.
FORWARD 5

UP - MOVE DISPLAY PRESS THE UP ARROW KEY TO MOVE DISPLAY UP ONE
UP 1 INVOICE AT A TIME.







C - WRITE A CHECK WHEN YOU PRESS {C} WHILE IN THE "QUEUED & DISCOUNT"
MODES, A CHECK IS WRITTEN FOR ALL INVOICES QUEUED AT THAT
TIME. IF YOU ARE IN THE "OPEN INVOICE MODE. PRESSING {C}
PUTS YOU IN THE "QUEUED" MODE EXACTLY AS IF YOU HAD USED
THE "Q" COMMAND. IF YOU ARE IN THE "QUEUED" MODE, BUT
NOT IN THE "DISCOUNT" MODE, IT PUTS YOU IN THE "DISCOUNT
MODE AS THOUGH YOU HAD USED THE "D" COMMAND. YOU MAY
ALSO PAY ALL OF THE VENDORS AT ONE TIME BY USING THE "PAY
QUEUED INVOICES" PROGRAM AFTER YOU HAVE MOVED ALL
INVOICES THAT YOU WISH TO PAY TO "QUEUED" USING THE "M"
COMMAND.

M - MOVE INV. TO/ PRESS {M} TO MOVE AN INVOICE TO AND FROM "QUEUED"
FROM QUE STATUS. THE FIRST INVOICE IS DISPLAYED IN INVERSE VIDEO.
POSITION THE CURSOR LINE ON THE INVOICE YOU WISH TO MOVE
USING THE UP/DOWN ARROW KEYS AND PRESS {PF1} TO CONFIRM
THE MOVE. THE INVOICE REMAINS IN INVERSE VIDEO AND THE
CURSOR LINE MOVES TO THE NEXT INVOICE. WHILE YOU ARE IN
THE "MOVE" MODE A MESSAGE DISPLAYS IN THE LOWER RIGHT
CORNER. ONCE YOU HAVE MOVED ALL INVOICES DESIRED, PRESS
{PF2} AND THE ENTRIES ARE MOVED. IF YOU ARE DISPLAYING
THE "OPEN" INVOICES, INVOICES ARE MOVED TO "QUEUED
STATUS. IF YOU ARE DISPLAYING THE "QUEUED" INVOICES.
THEY ARE MOVED FROM "QUEUED" TO "OPEN" STATUS. ONLY THE
INVOICES THAT ARE HIGHLIGHTED AND THEN CONFIRMED WITH THE
{PF1} KEY ARE MOVED.

EXIT IF DURING THE CONFIRMING OF INVOICES TO BE MOVED, YOU
DECIDE NOT TO "MOVE" AN INVOICE, YOU MAY PRESS THE "SPACE
BAR" AND THE SCREEN EXITS THE "MOVE" MODE AND RETURNS TO
NORMAL VIEWING. IF AN INVOICE IS SELECTED FOR MOVING BY
MISTAKE, USE THE UP/DOWN ARROW KEYS TO POSITION THE
CURSOR LINE OVER THE ENTRY SELECTED BY MISTAKE(THE
HIGHLIGHTED LINE IS RETURNED TO NORMAL COLOR), AND PRESS
THE {PF1} KEY AGAIN. THE CURSOR MOVES TO THE NEXT LINE
AND THE ENTRY REMAINS IN NORMAL COLOR. THE ENTRY IS NOT
MOVED WHEN THE {PF2} KEY IS PRESSED. REMEMBER THE "M"
COMMAND CAN BE USED TO MOVE INVOICES FROM "OPEN" TO
"QUEUED" AND VICE VERSA BY GOING INTO THE "QUEUED" MODE
TO MOVE TO "OPEN" STATUS AND VICE VERSA.

P - SHOW PAID PRESS {P} TO DISPLAY INVOICES PAID SINCE THE LAST
INVOICES CLOSING.

Z - ZAP ENTRY TO DELETE ONE OR MORE ENTRIES PRESS {Z}. THE FIRST
INVOICE IS DISPLAYED IN INVERSE VIDEO. POSITION THE
CURSOR LINE ON THE INVOICE YOU WISH TO DELETE USING THE
UP/DOWN ARROW KEYS AND PRESS {PF1}. THE INVOICE REMAINS
IN INVERSE VIDEO AND THE CURSOR LINE MOVES TO THE NEXT
INVOICE. WHILE YOU ARE IN ZAP MODE A WARNING DISPLAYS AT
THE BOTTOM OF THE SCREEN TELLING YOU THAT YOU ARE IN ZAP
MODE. ONCE YOU HAVE DELETED ALL INVOICES DESIRED, PRESS
{PF2} AND THE ENTRIES ARE DELETED. ONLY INVOICES THAT
ARE HIGHLIGHTED AND THEN CONFIRMED WITH THE {PF1} KEY ARE
DELETED.



EXIT IF DURING THE CONFIRMING OF INVOICES TO BE DELETED, YOU
DECIDE NOT TO "ZAP" AN INVOICE, YOU MAY PRESS THE "SPACE
BAR" AND THE SCREEN EXITS THE "ZAP" MODE AND RETURNS TO
NORMAL VIEWING. IF AN INVOICE IS SELECTED FOR DELETION
BY MISTAKE, USE THE UP/DOWN ARROW KEYS TO POSITION THE
CURSOR LINE OVER THE ENTRY SELECTED BY MISTAKE(THE
HIGHLIGHTED LINE IS RETURNED TO NORMAL COLOR), AND PRESS
THE {PF1} KEY AGAIN. THE CURSOR MOVES TO THE NEXT LINE
AND THE ENTRY REMAINS IN NORMAL COLOR. THE ENTRY IS NOT
DELETED WHEN THE {PF2} KEY IS PRESSED.

F2 - TERMINATE/ PRESS {PF2} TO TERMINATE(EXIT) A PROCESS OR PROGRAM.
ABORT ALSO USED IN THE "ZAP" AND "MOVE" MODES.

F1 - CONFIRM ACTION PRESS {PF1} TO CONFIRM THAT THE LINE HIGHLIGHTED(CURSOR
LINE) IS THE ONE YOU WISH TO SELECT. USED WITH THE "M"
AND "Z" COMMAND.


B - ROLL DISPLAY PRESS {B} TO ROLL THE DISPLAY BACK FIVE INVOICES.
BACKWARD 5

DOWN - MOVE DISPLAY PRESS THE DOWN ARROW KEY TO MOVE THE DISPLAY DOWN
DOWN 1 ONE LINE.

YOU MUST PRESS {R} TO EXIT THE HELP SCREEN BEFORE YOU CAN USE THESE COMMANDS.




2.7 PAY AUTO VENDORS

THE "PAY AUTO VENDORS" PROGRAM MAKES PAYMENTS TO AUTO PAY VENDORS THEN
REDUCES THE NUMBER OF PAYMENTS COUNT TO SHOW THE NUMBER OF PAYMENTS REMAINING
AFTER THE PAYMENT IS MADE. WHEN THE COUNT REACHES ZERO THE VENDOR IS FLAGGED
TO SHOW NO MORE PAYMENTS ARE DUE.


WHEN YOU ENTER THE PROGRAM, THE SCREEN DISPLAYS:

ENTER BANK NUMBER FOR CHECKS ?

TYPE IN THE NUMBER OF THE BANK YOU WISH TO WRITE CHECKS ON AND PRESS {ENTER}.
IF YOU ONLY HAVE ONE BANK DEFINED THE DISPLAY SKIPS THIS QUESTION AND A LIST
OF VENDORS DISPLAYS WITH DUE DATES AND AMOUNTS DUE.

**SCREEN DISPLAY**

THE DISPLAY ALSO SHOWS THE BANK BALANCE AND A TOTAL OF THE AUTO PAY VENDOR
AMOUNTS.

IF YOU ARE NOT FAMILIAR WITH THE OPTIONS AVAILABLE IN "PAY AUTO VENDORS",
PRESS {H} TO ACCESS A HELP WINDOW THAT LISTS VALID COMMANDS. REMEMBER, THESE
OPTIONS MAY ONLY BE USED WHILE AT THE VIEW SCREEN. YOU MUST EXIT THE HELP
WINDOW TO USE THE COMMANDS.


######################################################################
VALID COMMANDS DESCRIPTION
######################################################################
P - SELECT VENDOR PRESS {P} IF YOU WISH TO SELECT A VENDOR TO ADD TO
TO PAY THE PAY LIST. THE FIRST VENDOR IS DISPLAYED IN INVERSE
VIDEO. POSITION THE CURSOR LINE ON THE VENDOR YOU WISH
TO SELECT USING THE UP/DOWN ARROW KEYS AND PRESS {PF1} TO
CONFIRM THE SELECTION. THE VENDOR DISPLAYS A "P" TO THE
RIGHT OF THE AMOUNT AND THE CURSOR LINE MOVES TO THE NEXT
VENDOR. WHILE YOU ARE IN THE "SELECT VENDOR TO PAY" MODE
A MESSAGE DISPLAYS IN THE LOWER RIGHT CORNER. ONCE YOU
HAVE SELECTED ALL VENDORS DESIRED, PRESS {PF2} AND THE
VENDORS ARE CONFIRMED.

D - SELECT BY DAY PRESS {D} TO LIMIT THE VENDORS PAID, BY DATE DUE.
"OLDEST DAY" IS ADDED TO THE "ENTER COMMAND" LINE. TYPE
IN THE OLDEST DAY YOU WISH TO PAY AND PRESS {ENTER}. FOR
EXAMPLE, IF YOU DO NOT WISH TO PAY VENDORS THAT ARE DUE
AFTER THE 10TH OF THE MONTH YOU WOULD TYPE IN 10. ANY
VENDOR DUE AFTER THE 10TH OF THE MONTH IS REMOVED FROM
THE SCREEN.

C - WRITE CHECKS PRESS {C} TO WRITE CHECKS TO VENDORS REMAINING ON THE
DISPLAY.

F - ROLL DISPLAY PRESS {F} TO ROLL THE DISPLAY FORWARD FIVE INVOICES.
UP 5

UP - ROLL DISPLAY PRESS THE UP ARROW KEY TO MOVE DISPLAY UP ONE
UP 1 INVOICE AT A TIME.

H - HELP PRESS {H}. TO ACCESS THE HELP SCREEN THAT DISPLAYS VALID
COMMANDS.

F1 - CONFIRM ACTION PRESS {PF1} TO CONFIRM THAT THE LINE HIGHLIGHTED(CURSOR
LINE) IS THE ONE YOU WISH TO SELECT. USED WITH THE "X"
AND "P" COMMAND.


X - EXCLUDE VENDOR PRESS {X} IF YOU WISH TO EXCLUDE A VENDOR FROM THE PAY
LIST. THE FIRST VENDOR IS DISPLAYED IN INVERSE VIDEO.
POSITION THE CURSOR LINE ON THE VENDOR YOU WISH TO
EXCLUDE USING THE UP/DOWN ARROW KEYS AND PRESS {PF1} TO
CONFIRM THE EXCLUSION. THE VENDOR DISPLAYS AN "X" TO THE
RIGHT OF THE AMOUNT AND THE CURSOR LINE MOVES TO THE NEXT
VENDOR. WHILE YOU ARE IN THE "EXCLUDE" MODE A MESSAGE
DISPLAYS IN THE LOWER RIGHT CORNER. ONCE YOU HAVE
EXCLUDED ALL VENDORS DESIRED, PRESS {PF2} AND THE VENDORS
DISAPPEAR FROM THE SCREEN.

R - RESUME/RESTORE THIS COMMAND HAS TWO FUNCTIONS. IF YOU ARE IN THE
VIEWING "HELP" MODE, PRESS {R} TO RETURN YOU TO THE COMMAND
MODE(EXIT THE HELP SCREEN). YOU MUST EXIT THE HELP
SCREEN BEFORE YOU CAN USE ANY OF THE VALID COMMANDS
DISPLAYED. IF YOU ARE IN THE COMMAND MODE, PRESS {R} TO
RESTORE ALL OF THE VENDORS BACK TO THE LIST AFTER THEY
ARE EXCLUDED FROM THE PAY LIST.


B - ROLL DISPLAY PRESS {B} TO ROLL THE DISPLAY BACK FIVE INVOICES.
DOWN 5

DOWN - MOVE DISPLAY PRESS THE DOWN ARROW KEY TO MOVE THE DISPLAY DOWN
DOWN 1 ONE LINE.

F2 - TERMINATE/END PRESS {PF2} TO TERMINATE(EXIT) A PROCESS OR PROGRAM.
ALSO USED WITH THE "X" AND "P" COMMANDS.


WHEN YOU ARE FINISHED PRINTING CHECKS OR YOU PRESS {PF2} TO ABORT THE
PROGRAM, YOU ARE RETURNED TO THE FIRST SCREEN OF THE PROGRAM. YOU MAY REPEAT
THE PROCESS OR PRESS {PF2} TO EXIT THE PROGRAM.



2.8 PAY QUEUED VENDORS

THE "PAY QUEUED VENDORS" PROGRAM PAYS ALL INVOICES QUEUED BY "VIEW/PAY
VENDORS" BUT FOR WHICH NO CHECK IS WRITTEN.

WHEN THIS PROGRAM IS SELECTED YOU ARE ASKED:

READY TO PRINT ALL CHECKS (Y/N)

IF YOU PRESS {N} THEN {ENTER} YOU EXIT THE PROGRAM. IF YOU PRESS {Y} THEN
{ENTER} THE CHECKS BEGIN PRINTING.




2.A REPORT MENU

THE REPORT MENU CONTAINS PROGRAMS TO GENERATE REPORTS OR DO OTHER TYPES OF
WORK NEEDED FOR THE PAYABLES SYSTEM.





2.A.1 PRINT SUMMARY

THIS PROGRAM GENERATES A REPORT OF ALL THE VENDORS AND AMOUNTS THAT ARE
CURRENTLY OWED. THE PROGRAM LISTS TWO AMOUNT COLUMNS. THE FIRST IS THE
GROSS AMOUNT DUE (BEFORE DISCOUNT) AND THE SECOND IS THE NEXT AMOUNT (AFTER
DISCOUNT). THE DATE COLUMN DISPLAYS ONE OF THREE THINGS. FOR INVOICE
VENDORS, THE NEXT DUE DATE IS DISPLAYED UNLESS IT HAS BEEN PASSED. IF
PASSED, THE WORD "MISSED" IS PRINTED TO INDICATE THAT THE DUE DATE HAS
PASSED. IF IT IS AN AUTO VENDOR, THE DAY THE PAYMENT IS DUE IS PRINTED IN
THE DUE COLUMN. TOTALS FOR GROSS AND NET ARE GIVEN.

WHEN YOU SELECT THIS PROGRAM THE REPORT BEGINS PROCESSING AND WHEN FINISHED
DISPLAYS THE "REPORT SELECTIONS MENU".





2.A.2 ENTER BANK DEPOSITS

THE "ENTER BANK DEPOSITS" PROGRAM IS USED TO ENTER DEPOSITS OR SERVICE
CHARGES INTO THE CHECK REGISTER.

THE DISPLAY ASKS YOU TO:

ENTER BANK NO. FOR CHECKS

TYPE IN THE NUMBER OF THE BANK YOU WISH TO ENTER DEPOSITS FOR AND PRESS
{ENTER} OR PRESS {PF2} TO EXIT THE PROGRAM.

THE PROGRAM DISPLAYS THE CURRENT BALANCE OF THE BANK SELECTED AND GIVES YOU
OPTIONS FOR ENTERING DEPOSITS OR SERVICE CHARGES.


PRESS {1} THEN {ENTER} IF YOU WISH TO ENTER A DEPOSIT FOR THE BANK.

PRESS {2} THEN {ENTER} IF YOU WISH TO ENTER A SERVICE CHARGE FOR THE BANK.

PRESS {PF2} IF YOU WISH TO EXIT THE PROGRAM.

IF YOU PRESS {1} A DEPOSIT INPUT SCREEN DISPLAYS


######################################################################
SCREEN FIELDS DESCRIPTION
######################################################################
DEPOSIT AMOUNT TYPE IN THE AMOUNT OF THE DEPOSIT AND PRESS {ENTER}.

COMMENT LINE FOR ANY EXPLANATORY COMMENTS YOU WISH ATTACHED TO
THE DEPOSIT.

DATE DEFAULT IS THE SYSTEM DATE. YOU MAY TYPE IN ANOTHER DATE
IF YOU WISH.

ACCOUNT DEBITED THE SYSTEM AUTOMATICALLY PUTS THE BANK'S CASH CODE ON
THIS LINE.

ACCOUNT CREDITED THIS LINE AND THE "AMOUNT" LINE ARE REPEATED 4 TIMES.
THIS ALLOWS YOU TO ALLOCATE THE DEPOSIT TO SEVERAL
DIFFERENT ACCOUNTS. TYPE IN THE ACCOUNT YOU WISH
CREDITED AND PRESS {ENTER}.

NOTE: OLDER VERSIONS DO NOT MAKE A JOURNAL ENTRY IF
THE LEDGER CODE IS MISSING FROM THIS FIELD. TO
AVOID PROBLEMS, MAKE SURE A LEDGER CODE IS ALWAYS
ENTERED IN THIS FIELD.

AMOUNT TYPE IN THE AMOUNT YOU WISH CREDITED TO THE ACCOUNT
ENTERED ABOVE AND PRESS {ENTER}

WHEN YOU ARE FINISHED ENTERING THE DEPOSIT, PRESS {PF2} TO RETURN TO THE
FIRST SCREEN.




IF YOU PRESS {2} A SERVICE CHARGE INPUT SCREEN DISPLAYS.


######################################################################
SCREEN FIELDS DESCRIPTION
######################################################################
SERVICE CHARGE TYPE IN THE AMOUNT OF THE SERVICE CHARGE AND PRESS
{ENTER}.

COMMENT LINE FOR ANY EXPLANATORY COMMENTS YOU WISH ATTACHED TO
THE SERVICE CHARGE.

DATE DEFAULT IS THE SYSTEM DATE. YOU MAY TYPE IN ANOTHER DATE
IF YOU WISH.

ACCOUNT CREDITED THE SYSTEM AUTOMATICALLY PUTS THE BANK'S CASH CODE ON
THIS LINE.

ACCOUNT DEBITED TYPE IN THE ACCOUNT YOU WISH DEBITED AND PRESS {ENTER}.

WHEN YOU ARE FINISHED, PRESS {PF2} TO EXIT THE SCREEN. YOU MAY ENTER ANOTHER
DEPOSIT OR SERVICE CHARGE FOR A BANK OR PRESS {PF2} AGAIN TO EXIT THE
PROGRAM.

NOTE: IF YOU ARE USING THE ACCOUNTS RECEIVABLE SYSTEM DO NOT MAKE DEPOSITS
FOR CUSTOMER PAYMENTS. THE ACCOUNTS RECEIVABLE SYSTEM DOES THIS FOR YOU.





2.A.3 PRINT DETAIL

THE "PRINT DETAIL" PROGRAM PRINTS A DETAIL REPORT OF THE VENDOR INFORMATION,
OUTSTANDING INVOICES AND AN AGING ANALYSIS OF THE INVOICES.

YOU ARE ASKED TO:

ENTER VENDOR. TO PRINT ( ENTER FOR ALL )

TYPE IN THE NUMBER OF THE VENDOR YOU WISH TO PRINT AND PRESS {ENTER} OR PRESS
{ENTER} TO SELECT ALL VENDORS. YOU MAY ALSO PRESS {PF2} TO EXIT THE PROGRAM.

WHEN A VENDOR OR ALL VENDORS IS SELECTED THE REPORT BEGINS PROCESSING. AS
SOON AS THE REPORT FINISHES PROCESSING THE "REPORT SELECTIONS MENU"
DISPLAYS.












2.A.4 ENTER MANUAL CHECKS

THE "ENTER MANUAL CHECK" PROGRAM RECORDS ANY CHECKS THAT ARE WRITTEN BY HAND.

WHEN YOU ENTER THE PROGRAM YOU ARE ASKED TO:

ENTER BANK NO. FOR CHECKS

TYPE IN THE NUMBER OF THE BANK YOU WISH TO ENTER A CHECK TO AND PRESS
{ENTER}. IF ONLY ONE BANK IS DEFINED, THE SYSTEM SKIPS THIS QUESTION AND THE
CHECK ENTRY SCREEN DISPLAYS.


######################################################################
SCREEN FIELDS DESCRIPTION
######################################################################
CHECK NO. TYPE IN THE NUMBER OF THE CHECK AND PRESS {ENTER}.

NOTE: THIS SHOULD BE THE SAME AS THE "NEXT CHECK
#" DISPLAYED AT THE BOTTOM OF THE SCREEN. IF NOT
YOU HAVE A PROBLEM.

NAME TYPE IN THE NAME OF THE PERSON OR BUSINESS THE CHECK WAS
MADE OUT TO AND PRESS {ENTER}.

AMOUNT TYPE IN THE AMOUNT OF THE CHECK AND PRESS {ENTER}

DATE TYPE IN THE DATE OF THE CHECK AND PRESS {ENTER}.

LEDGER ACCOUNT TYPE IN THE GENERAL LEDGER ACCOUNT THE CHECK IS TO BE
CODED TO AND PRESS {ENTER}.

NEXT CHECK # DISPLAY SHOWING WHAT THE SYSTEM SHOWS TO BE THE NEXT
CHECK # BASED ON WHAT IT SHOWS AS THE LAST CHECK NUMBER
WRITTEN.

PRESS {PF2} TO ACCEPT THE INFORMATION ENTERED. YOU MAY NOW ENTER ANOTHER
CHECK OR PRESS {PF2] TO EXIT THE INPUT SCREEN. IF YOU HAVE MORE THAN ONE
BANK DEFINED, YOU MUST PRESS {PF2} AGAIN AT THE BANK NUMBER QUESTION TO EXIT
THE PROGRAM.



2.A.5 PAID INVOICE REPORT

THE "PAID INVOICE REPORT" PROGRAM PRINTS A REPORT, BY VENDOR, OF EACH INVOICE
PAID, THE DATE PAID, THE CHECK NUMBER USED TO PAY IT AND WHETHER THE DISCOUNT
WAS TAKEN. THE REPORT LISTS EVERY INVOICE PAID SINCE THE LAST CLOSING
PERIOD.

THE SUMMARY AT THE END OF THE REPORT LISTS THE TOTAL GROSS AMOUNT (NO
DISCOUNTS) PAID, THE TOTAL NET AMOUNT (AFTER DISCOUNTS) PAID, THE AMOUNT OF
DISCOUNTS EARNED AND THE AMOUNT OF DISCOUNTS LOST.

THE REPORT BEGINS PROCESSING WHEN YOU ENTER THE PROGRAM AND A "REPORT
SELECTIONS MENU" DISPLAYS WHEN PROCESSING IS COMPLETED.



2.A.6 WRITE A CHECK

THE "WRITE A CHECK" PROGRAM IS USED TO WRITE A ONE TIME CHECK TO SOMEONE YOU
WOULD NOT NORMALLY SET UP AS A VENDOR.

WHEN YOU ENTER THE PROGRAM YOU ARE ASKED TO:

ENTER BANK NO. FOR CHECKS

TYPE IN THE NUMBER OF THE BANK YOU WISH TO WRITE THE CHECK ON AND PRESS
{ENTER}. IF ONLY ONE BANK IS DEFINED THIS QUESTION IS SKIPPED AND A CHECK
INPUT SCREEN APPEARS.

YOU MAY PRESS {PF2} TO EXIT THE SCREEN OR WRITE A CHECK BY FILLING OUT THE
FIELDS DISPLAYED.


######################################################################
SCREEN FIELDS DESCRIPTION
######################################################################
NAME TO PAY TYPE IN THE NAME OF THE VENDOR YOU ARE WRITING THE CHECK
TO AND PRESS {ENTER}.

ADDRESS TYPE IN THE ADDRESS OF THE VENDOR AND PRESS {ENTER}.

CITY, ST., ZIP TYPE IN THE CITY, STATE, AND ZIP CODE OF THE VENDOR AND
PRESS {ENTER}.

CHECK AMOUNT TYPE IN THE AMOUNT THE CHECK IS TO BE WRITTEN FOR AND
PRESS {ENTER}

LEDGER CODE THIS LINE AND THE "AMOUNT" LINE ARE REPEATED 4 TIMES.
THIS ALLOWS YOU TO ALLOCATE THE CHECK TO SEVERAL
DIFFERENT ACCOUNTS. TYPE IN THE GENERAL LEDGER ACCOUNT
YOU WISH DEBITED AND PRESS {ENTER}.

AMOUNT WHEN THE "CHECK AMOUNT" IS ENTERED ABOVE, THE FIRST
"AMOUNT" LINE AUTOMATICALLY FILLS IN WITH THE TOTAL
AMOUNT. TYPE IN THE AMOUNT YOU WISH DEBITED TO THE
GENERAL LEDGER ACCOUNT ENTERED ABOVE AND PRESS {ENTER} IF
YOU ARE ALLOCATING THE CHECK TO SEVERAL ACCOUNTS. THE
REMAINING BALANCE IS CHARGED TO THE NEXT LEDGER AMOUNT.

STUB COMMENT #1-5 AFTER CODING THE CHECK TO THE PROPER LEDGER CODES, YOU
MAY NOW ENTER UP TO FIVE COMMENTS TO BE PRINTED ON THE
CHECK STUB. THESE COMMENTS GENERALLY DESCRIBE THE
ACCOUNTS CHARGED.

WHEN THE APPROPRIATE FIELDS ARE ENTERED, PRESS {PF2} AND THE CHECK IS WRITTEN
AND RECORDED. PRESS {PF2} AGAIN TO EXIT THE INPUT SCREEN. IF MORE THAN ONE
BANK IS DEFINED, YOU MUST PRESS {PF2} AGAIN TO EXIT THE PROGRAM.






2.A.7 CASH REQUIREMENTS

THE "CASH REQUIREMENTS" PROGRAM PROVIDES A LIST, BY DAY, OF ALL THE INVOICES
DUE FOR EACH VENDOR.

WHEN YOU ENTER THE PROGRAM YOU ARE ASKED TO:

ENTER REPORT DATE

TYPE IN THE DATE YOU WISH THE CASH REQUIREMENT REPORT TO BEGIN WITH AND PRESS
{ENTER}. ONCE THE REPORT FINISHES PROCESSING THE "REPORT SELECTIONS MENU"
APPEARS. IF YOU DO NOT WISH TO PRINT THE REPORT, PRESS [PF2} TO EXIT THE
PROGRAM.



2.A.8 VOID A CHECK

THE "VOID A CHECK" PROGRAM VOIDS A CHECK. THE PROGRAM REPLACES THE NAME THE
CHECK WAS ORIGINALLY MADE OUT TO WITH THE WORD "VOID", ZEROING THE AMOUNT OF
THE CHECK. THE PROGRAM ALSO SEARCHES THE JOURNAL FOR THE VOIDED CHECK NUMBER
AND IF FOUND, ZEROES THE JOURNAL ENTRY(S). IF THE JOURNAL ENTY IS NOT
FOUND, (BECAUSE IT IS ALREADY POSTED) THE PROGRAM REPORTS THAT IT WANS UNABLE
TO FIND THIS ENTERY. IF THE PROGRAM REPORTS "UNABLE TO FIND THE ENTRY" YOU
MUST MANUALLY MAKE CORRECTING JOURNAL ENTRIES FOR THE VOIDED CHECK.

WHEN YOU ENTER THE PROGRAM YOU ARE ASKED TO:

ENTER BANK NO. FOR CHECKS

TYPE IN THE NUMBER OF THE BANK YOU WISH TO VOID A CHECK FROM AND PRESS
{ENTER}. IF ONLY ONE BANK IS DEFINED, THIS QUESTION IS SKIPPED.

YOU ARE THEN ASKED:

ENTER CHECK NO. TO VOID

TYPE IN THE NUMBER OF THE CHECK TO BE VOIDED AND PRESS {PF2} OR PRESS {PF2}
TO EXIT THE PROGRAM. AFTER ENTERING A CHECK NUMBER, THE PROGRAM REPORTS THAT
THE CHECK WAS NOT FOUND OR MOVES TO THE NEXT DISPLAY.


IF THIS IS THE CHECK YOU WISH TO VOID, PRESS {Y} THEN {ENTER}. THE CHECK IS
VOIDED. IF IT IS THE WRONG CHECK, PRESS {N} THEN {ENTER}. THE CHECK IS NOT
VOIDED.

YOU MAY ENTER OTHER CHECKS TO VOID OR PRESS {PF2} UNTIL YOU EXIT THE PROGRAM.












2.A.9 AUDIT ACCOUNT

THE "AUDIT ACCOUNT" PROGRAM CAN EDIT AN INVOICE THAT IS ENTERED INCORRECTLY
OR LIKE "VIEW/PAY VENDOR" "ZAP" AN INVOICE ENTERED TO THE WRONG ACCOUNT.
LIKE "VIEW/PAY VENDOR" THE "ZAP" OR EDIT OF AN INVOICE IS NOT CHANGED IN THE
JOURNAL. YOU MUST EDIT THE JOURNAL OR MAKE A JOURNAL ENTRY FOR THIS
CORRECTION.

WHEN YOU ENTER THE PROGRAM YOU ARE ASKED TO:

ENTER VENDOR NO.

TYPE IN THE VENDOR NUMBER OT EDIT AND PRESS {ENTER} OR PRESS {PF2} TO EXIT
THE PROGRAM. AFTER A VENDOR IS SELECTED THE PROGRAM DISPLAYS A SCREEN THAT
LOOKS LIKE THE "VIEW/PAY VENDOR" SCREEN.

THE VENDORS ACCOUNT NUMBER, AND NAME APPEAR AT THE TOP OF THE SCREEN. ONE
LINE OF INFORMATION APPEARS FOR EACH TRANSACTION POSTED TO THE VENDORS
ACCOUNT.


######################################################################
SCREEN FIELDS DESCRIPTION
######################################################################
DATE THE DATES OF INVOICES POSTED TO THE VENDORS ACCOUNT.

NOTE: IF "**END**" DISPLAYS AT THE BOTTOM OF THIS COLUMN
YOU ARE SEEING ALL OF THE INVOICES FOR THE VENDOR.

INVOICE # THE INVOICE NUMBERS POSTED TO THE VENDORS ACCOUNT.

DEBIT INVOICES WITH DEBIT BALANCES ARE DISPLAYED IN THIS FIELD.

CREDIT INVOICES WITH CREDIT BALANCES ARE DISPLAYED IN THIS
FIELD, ALSO PAYMENTS AND CREDIT MEMOS.

PO/CM/DM PURCHASE ORDER NUMBER, CREDIT MEMO NUMBER OR DEBIT MEMO
NUMBER DISPLAYS IN THIS FIELD.(IF THE OPERATOR USED THE
PO# FIELD IN THE "ENTER INVOICES" PROGRAM OR THE MEMO#
FIELD IN THE "CREDIT MEMO" PROGRAM TO ENTER AN
EXPLANATION IT DISPLAYS HERE)

CODE THREE DIGIT DESCRIPTION OF THE TYPE OF THE TRANSACTION
SHOWN ON LINE. INV = INVOICE, CHK = CHECK, UAM =
UNAPPLIED MEMO, UCK = UNAPPLIED CHECK, CM = CREDIT MEMO,
ADJ = ADJUSTMENT

OPEN TOTALS TOTAL OF THE DEBITS AND CREDITS ON THE VENDORS ACCOUNT.

A TOTALS AGING OF ALL TRANSACTIONS APPEARS AT THE BOTTOM OF THE SCREEN ALONG
WITH:

YR-TO-DT PAID TOTAL AMOUNT PAID TO THIS VENDOR FOR THE YEAR.



IF YOU ARE NOT FAMILIAR WITH THE OPTIONS AVAILABLE IN "AUDIT ACCOUNT", PRESS
{H} TO ACCESS A HELP WINDOW THAT LISTS VALID COMMANDS. REMEMBER, THESE
OPTIONS MAY ONLY BE USED WHILE AT THE VIEW SCREEN. YOU MUST EXIT THE HELP
WINDOW TO USE THE COMMANDS.


######################################################################
VALID COMMANDS DESCRIPTION
######################################################################
A - SHOW NON-DIS- INVOICES MAY BE DISPLAYED IN EITHER THE NON-DISCOUNT
COUNT AMOUNT OR DISCOUNT MODE. IN THE NON-DISCOUNT MODE THE DATE OF
THE INVOICE AND THE FULL AMOUNT ARE SHOWN. IN THE
DISCOUNT MODE THE DISCOUNTED AMOUNT(IF WITHIN THE
DISCOUNT PERIOD) AND THE DISCOUNT DATE ARE SHOWN. THIS
COMMAND IS USED TO RETURN THE DISPLAY FROM THE DISCOUNT
MODE TO THE NON-DISCOUNT MODE. PRESS {A} AT THE DISPLAY
SCREEN TO CHANGE TO NON-DISCOUNT MODE IF YOU ARE IN
DISCOUNT MODE. ON ENTRY THE COMPUTER IS IN THE NON-
DISCOUNT MODE.

D - SHOW DISCOUNT THIS COMMAND IS USED TO CHANGE THE DISPLAY FROM THE
AMOUNT NON-DISCOUNT MODE TO THE DISCOUNT MODE. PRESS {D} AT THE
DISPLAY SCREEN TO CHANGE FROM NON-DISCOUNT MODE TO
DISCOUNT MODE. THE DATE OF THE INVOICE CHANGES TO THE
DISCOUNT DATE. THE AMOUNTS CHANGE TO THE DISCOUNT
AMOUNTS AND THE WORD "DISCOUNT" IS PLACED IN FRONT OF THE
"OPEN TOTALS" LINE. THE PROGRAM MUST BE IN THE DISCOUNT
MODE IN ORDER TO WRITE A CHECK.

O - SHOW OPEN PRESS {O} TO DISPLAY ALL INVOICES WITH A STATUS OF
INVOICES "OPEN". THE PROGRAM ALWAYS ENTERS AN ACCOUNT IN THE
"OPEN" MODE.

Q - SHOW QUEUED PRESS {Q} TO DISPLAY ALL INVOICES QUEUED(SELECTED)
INVOICES TO PAY.

T - SHOW ALL PRESS {T} TO DISPLAY BOTH OPEN AND QUEUED INVOICES.
INVOICES

R - RESUME/RESET THIS COMMAND HAS TWO FUNCTIONS. IF YOU ARE IN THE
VIEWING "HELP" MODE, PRESS {R} TO RETURN YOU TO THE COMMAND
MODE(EXIT THE HELP SCREEN). YOU MUST EXIT THE HELP
SCREEN BEFORE YOU CAN USE ANY OF THE VALID COMMANDS
DISPLAYED. IF YOU ARE IN THE COMMAND MODE, PRESS {R} TO
RESET THE DISPLAY TO THE FIRST INVOICE OF THE VENDOR YOU
ARE CURRENTLY VIEWING. THIS IS HELPFUL IF YOU HAVE
SCROLLED TO THE END OF THE VENDOR'S INVOICE LIST AND WISH
TO RETURN TO THE START.

H - DISPLAY COMMAND PRESS {H}. TO ACCESS THE HELP SCREEN THAT DISPLAYS VALID
COMMANDS.

F - ROLL DISPLAY PRESS {F} TO ROLL THE DISPLAY FORWARD FIVE INVOICES.
FORWARD 5


UP - MOVE DISPLAY PRESS THE UP ARROW KEY TO MOVE DISPLAY UP ONE
UP 1 INVOICE AT A TIME.

E - EDIT AN INVOICE PRESS E, TO ENTER "EDIT" MODE. POSITION THE CURSOR LINE
ON THE INVOICE YOU WISH TO EDIT USING THE UP/DOWN ARROW
KEYS, AND PRESS PF1(THIS CONFIRMS THE SELECTION). THE
COMPUTER DISPLAYS THE EDIT SCREEN.(NOTE: IF THE INVOICE
YOU WISH TO EDIT IS ON ANOTHER SCREEN, YOU MUST GO TO
THAT SCREEN BEFORE PRESSING E.)

YOU MAY EDIT ANY FIELD YOU WISH. HOWEVER, CHANGING AN
AMOUNT DOES NOT CORRECT THE JOURNAL ENTRY. THIS MUST BE
DONE WITH "EDIT JOURNAL" OR WITH A CORRECTING JOURNAL
ENTRY. A CORRECTING JOURNAL ENTRY IS THE PREFERRED
METHOD. YOU SHOULD ALSO NOTE THAT CHANGING THE LEDGER
CODE DURING EDIT DOES NOT CAUSE THE JOURNAL ENTRY TO BE
CHANGED. YOU MUST EDIT THE JOURNAL ENTRY OR MAKE A
CORRECTING ENTRY. IF THE LEDGER CODE IS INADVERTENTLY
LEFT OFF OF THE INVOICE, USE EDIT JOURNAL.(8.4) IF THE
INVOICE IS INADVERTENTLY PLACED IN AN INCORRECT GENERAL
LEDGER ACCOUNT MAKE A CORRECTING ENTRY(ASSUMING THAT THE
LEDGER CODE THE TRANSACTION IS POSTED TO IS VALID.) ONE
MORE POINT, RECEIVABLES INVOICES CREATED BY THE MDS
INVOICING SYSTEM DO NOT SHOW A LEDGER CODE. THIS IS
BECAUSE THE INVOICE COULD INCLUDE UP TO FIFTEEN SEPARATE
LEDGER CODES.

THE EDIT COMMAND WORKS ONLY WITH INVOICES. YOU ARE NOT
ABLE TO EDIT A CHECK OR A CREDIT MEMO. AFTER COMPLETING
THE EDIT, PRESS THE PF2 KEY TO RETURN TO THE VIEWING
SCREEN.

M - MOVE INV. TO/ PRESS {M} TO MOVE AN INVOICE TO AND FROM "QUEUED"
FROM QUE STATUS. THE FIRST INVOICE IS DISPLAYED IN INVERSE VIDEO.
POSITION THE CURSOR LINE ON THE INVOICE YOU WISH TO MOVE
USING THE UP/DOWN ARROW KEYS AND PRESS {PF1} TO CONFIRM
THE MOVE. THE INVOICE REMAINS IN INVERSE VIDEO AND THE
CURSOR LINE MOVES TO THE NEXT INVOICE. WHILE YOU ARE IN
THE "MOVE" MODE A MESSAGE DISPLAYS IN THE LOWER RIGHT
CORNER. ONCE YOU HAVE MOVED ALL INVOICES DESIRED, PRESS
{PF2} AND THE ENTRIES ARE MOVED. IF YOU ARE DISPLAYING
THE "OPEN" INVOICES, INVOICES ARE MOVED TO "QUEUED
STATUS. IF YOU ARE DISPLAYING THE "QUEUED" INVOICES.
THEY ARE MOVED FROM "QUEUED" TO "OPEN" STATUS. ONLY THE
INVOICES THAT ARE HIGHLIGHTED AND THEN CONFIRMED WITH THE
{PF1} KEY ARE MOVED.

IF DURING THE CONFIRMING OF INVOICES TO BE MOVED, YOU
DECIDE NOT TO "MOVE" AN INVOICE, YOU MAY PRESS THE "SPACE
BAR" AND THE SCREEN EXITS THE "MOVE" MODE AND RETURNS TO
NORMAL VIEWING. IF AN INVOICE IS SELECTED FOR MOVING BY
MISTAKE, USE THE UP/DOWN ARROW KEYS TO POSITION THE
CURSOR LINE OVER THE ENTRY SELECTED BY MISTAKE(THE
HIGHLIGHTED LINE IS RETURNED TO NORMAL COLOR), AND PRESS
THE {PF1} KEY AGAIN. THE CURSOR MOVES TO THE NEXT LINE
AND THE ENTRY REMAINS IN NORMAL COLOR. THE ENTRY IS NOT
MOVED WHEN THE {PF2} KEY IS PRESSED. REMEMBER THE "M"
COMMAND CAN BE USED TO MOVE INVOICES FROM "OPEN" TO
"QUEUED" AND VICE VERSA BY GOING INTO THE "QUEUED" MODE
TO MOVE TO "OPEN" STATUS AND VICE VERSA.



P - SHOW PAID PRESS {P} TO DISPLAY INVOICES PAID SINCE THE LAST
INVOICES CLOSING.

Z - ZAP ENTRY TO DELETE ONE OR MORE ENTRIES PRESS {Z}. THE FIRST
INVOICE IS DISPLAYED IN INVERSE VIDEO. POSITION THE
CURSOR LINE ON THE INVOICE YOU WISH TO DELETE USING THE
UP/DOWN ARROW KEYS AND PRESS {PF1}. THE INVOICE REMAINS
IN INVERSE VIDEO AND THE CURSOR LINE MOVES TO THE NEXT
INVOICE. WHILE YOU ARE IN ZAP MODE A WARNING DISPLAYS AT
THE BOTTOM OF THE SCREEN TELLING YOU THAT YOU ARE IN ZAP
MODE. ONCE YOU HAVE DELETED ALL INVOICES DESIRED, PRESS
{PF2} AND THE ENTRIES ARE DELETED. ONLY INVOICES THAT
ARE HIGHLIGHTED AND THEN CONFIRMED WITH THE {PF1} KEY ARE
DELETED.

IF DURING THE CONFIRMING OF INVOICES TO BE DELETED, YOU
DECIDE NOT TO "ZAP" AN INVOICE, YOU MAY PRESS THE "SPACE
BAR" AND THE SCREEN EXITS THE "ZAP" MODE AND RETURNS TO
NORMAL VIEWING. IF AN INVOICE IS SELECTED FOR DELETION
BY MISTAKE, USE THE UP/DOWN ARROW KEYS TO POSITION THE
CURSOR LINE OVER THE ENTRY SELECTED BY MISTAKE(THE
HIGHLIGHTED LINE IS RETURNED TO NORMAL COLOR), AND PRESS
THE {PF1} KEY AGAIN. THE CURSOR MOVES TO THE NEXT LINE
AND THE ENTRY REMAINS IN NORMAL COLOR. THE ENTRY IS NOT
DELETED WHEN THE {PF2} KEY IS PRESSED.

F2 - TERMINATE/ PRESS {PF2} TO TERMINATE(EXIT) A PROCESS OR PROGRAM.
ABORT ALSO USED IN THE "ZAP" AND "MOVE" MODES.

F1 - CONFIRM ACTION PRESS {PF1} TO CONFIRM THAT THE LINE HIGHLIGHTED(CURSOR
LINE) IS THE ONE YOU WISH TO SELECT. USED WITH THE "M"
AND "Z" COMMAND.

B - ROLL DISPLAY PRESS {B} TO ROLL THE DISPLAY BACK FIVE INVOICES.
BACKWARD 5

DOWN - MOVE DISPLAY PRESS THE DOWN ARROW KEY TO MOVE THE DISPLAY DOWN
DOWN 1 ONE LINE.

YOU MUST PRESS {R} TO EXIT THE HELP SCREEN BEFORE YOU CAN USE THESE COMMANDS.

WHEN FINISHED AUDITING THE ACCOUNT, PRESS {PF2} TO EXIT THE SCREEN. YOU MAY
ENTER ANOTHER VENDOR TO AUDIT OR PRESS {PF2} TO EXIT THE PROGRAM.



2.A.A QUEUED INVOICE REPORT

THE "QUEUED INVOICE REPORT" PRINTS, BY VENDOR, A LIST OF EACH INVOICE THAT IS
"QUEUED" TO BE PAID, BUT NOT YET PAID. THIS REPORT IS USEFUL BEFORE RUNNING
THE "PAY QUEUED INVOICE" PROGRAM, AS IT LISTS EVERYTHING THAT IS TO BE PAID.

PROCESSING BEGINS WHEN YOU SELECT THE REPORT. AS SOON AS THE REPORT FINISHES
PROCESSING THE "REPORT SELECTIONS MENU" APPEARS.


2.A.B VENDOR LIST

THE "VENDOR LIST" PROGRAM PRINTS A LISTING OF VENDORS SORTED EITHER BY VENDOR
NUMBER OR BY VENDOR NAME.

WHEN YOU ENTER THE PROGRAM YOU ARE GIVEN OPTIONS FOR SORTING THE LISTING.

PRESS {1} THEN {ENTER} IF YOU WISH THE VENDOR LIST IN NUMERIC ACCOUNT NUMBER
ORDER.

PRESS {2} THEN {ENTER} IF YOU WISH THE VENDOR LIST IN ALPAHBETIC ORDER.

PRESS {PF2} TO EXIT THE PROGRAM WITHOUT RUNNING THE LIST.

AFTER YOU CHOOSE THE SORT OPTION YOU ARE ASKED TO:

ENTER SELECTION TO PRINT (A OR I)
PRESS ENTER FOR ALL ?

PRESS {A} THEN {ENTER} IF YOU WANT ONLY AUTO PAY VENDORS ON THE LISTING.

PRESS {I} THEN {ENTER} IF YOU WANT ONLY INVOICE VENDORS ON THE LISTING.

PRESS {ENTER} IF YOU WANT ALL VENDORS ON THE LISTING.

YOU ARE THEN ASKED:

INCLUDE ADDRESSES/TELEPHONE #'S ? (Y/N)

IF YOU WANT THE ADDRESSES AND TELEPHONE NUMBERS OF THE VENDORS INCLUDED ON
THE LISTING, PRESS {Y} THEN {ENTER}. IF YOU DO NOT, PRESS {N} THEN {ENTER}.

WHEN THE REPORT FINISHES PROCESSING THE "REPORT SELECTIONS MENU" DISPLAYS.



2.A.C VENDOR INVOICE REPORT

THE "VENDOR INVOICE REPORT" PRINTS A LISTING OF VENDORS AND INVOICES FOR
OPTIONS SELECTED. THE LISTING MAY BE OF ALL VENDORS OR ONLY SELECTED VENDORS
WITH INVOICES FOR A SELECTED DATE RANGE. THE INVOICES MAY ALSO BE SELECTED
BY INVOICE TYPE AND INVOICE STATUS.


######################################################################
REPORT OPTIONS DESCRIPTION
######################################################################
1 A/P DATE RANGE DEFAULT IS FOR A MONTH PREVIOUS TO THE SYSTEM DATE TO THE
SYSTEM DATE. TO SELECT A DIFFERENT RANGE OF DATES, A
SINGLE DATE, OR ALL DATES, PRESS {1} THEN {ENTER}. TYPE
IN THE BEGINNING DATE AND PRESS {ENTER}. TYPE IN THE
ENDING DATE AND PRESS {ENTER}. IF YOU WANT THE LISTING
FOR ALL DATES, PRESS {ENTER} INSTEAD OF ENTERING
BEGINNING AND ENDING DATES. IF YOU WANT THE LISTING FOR
A SINGLE DATE, THE BEGINNING AND ENDING DATEMS MUST BE
THE SAME.




2 VENDOR ACCOUNT DEFAULT IS "ALL". TO SELECT A SINGLE VENDOR, A RANGE OF
RANGE VENDORS, OR ALL VENDORS, PRESS {2} THEN {ENTER}. TYPE IN
THE BEGINNING VENDOR ACCOUNT NUMBER AND PRESS {ENTER}.
TYPE IN THE ENDING ACCOUNT NUMBER AND PRESS {ENTER}. IF
YOU WANT THE LISTING FOR ALL VENDORS, PRESS {ENTER}
INSTEAD OF ENTERING BEGINNING AND ENDIND VENDOR NUMBERS.
IF YOU WANT THE REPORT TO PRINT FOR A SINGLE VENDOR, THE
BEGINNING AND ENDING VENDOR NUMBER MUST BE THE SAME.

3 INVOICE TYPE DEFAULT IS "DEBIT". TO SELECT A LISTING OF CREDIT
(DEBIT/CREDIT) INVOICES OR BOTH TYPE INVOICES, PRESS {2} THEN {ENTER}.
THE PROGRAM ASKS "WHAT IS THE INVOICE TYPE". THE CHOICES
ARE:

D - DEBIT
C - CREDIT
B - BOTH

TYPE IN THE LETTER OF YOUR SELECTION AND PRESS {ENTER}.
THE DISPLAY CHANGES TO THE TYPE SELECTED.

4 INVOICE STATUS DEFAULT IS "POSTED". TO SELECT A DIFFERENT INVOICE
(PAID,OPEN,QUED) STATUS, PRESS {4} THEN {ENTER}. THE PROGRAM ASKS "WHAT
IS THE INVOICE STATUS". THE CHOICES ARE:

P - PAID
O - OPEN
Q - QUED
A - ALL

TYPE IN THE LETTER OF YOUR SELECTION AND PRESS {ENTER}.
THE DISPLAY CHANGES TO THE STATUS SELECTED.

8 BEGIN PRINTING WITH OPTIONS SHOWN

PF2 EXIT WITHOUT PRINTING

ONCE THE REPORT FINISHES PROCESSING THE "REPORT SELECTIONS MENU" APPEARS.




2.A.D PRINT VENDOR MAILING LABELS



THIS PROGRAM IS DESIGNED TO PRINT MAILING LABELS TO BE SENT TO VENDORS.
THE LABELS WILL PRINT IN A SINGLE COLUMN ORDER, NOT MULTI-COLUMN.






2.A.E. PRINT 1099 FORMS


THIS PROGRAM IS DESIGNED TO PRINT 1099s FOR VENDORS THAT HAVE BEEN PAYED MORE
THAN $600.00 IN THE PRESENT YEAR.

======================================================
|THE 1099s MUST BE PRINTED BEFORE THE YEAR-END CLOSE.|
======================================================

IF, A 1099 WAS NOT PRINTED THE OPERATOR HAS THE OPTION OF GOING BACK AND
PRINTING JUST ONE 1099 FORM RATHER THAN ALL OF THE 1099s ALL OVER AGAIN.
THE OPERATOR ALSO HAS THE OPTION OF SORTING THE 1099 FORMS IN ZIP CODE ORDER.
IF THE OPERATOR NEEDS TO PRINT INACTIVE VENDORS' 1099s, THAT OPTION IS ALSO
AVAILABLE IF NEEDED. AFTER CHOOSING THE OPTIONS TO COMPLETE THE TASK, THE
OPERATOR WILL BE ABLE TO PRINT BY TYPING THE <9> KEY TO BRING THE OPERATOR TO A VIEW/PRINT SCREEN AND VIEW BEFORE RUNNING THE 1099s.



****************************************************************************************************************************************************************

2.B EXTENSION MENU

THE PAYABLES EXTENSION MENU CONTAINS PROGRAMS WHICH ARE USED OCCASIONALLY OR
WHICH ARE NOT USED EXCLUSIVELY BY THE PAYABLES SYSTEM.


2.B.1 ALIGN CHECK FORMS

THE "ALIGN CHECK FORMS" PROGRAM PRINTS A DUMMY CHECK. IT IS AVAILABLE TO
ASSIST IN SETTING CHECKS IN THE PRINTER. AFTER RUNNING PAYABLES FOR A WHILE,
YOU LEARN WHERE THE CHECKS NEED TO BE SET AND WILL NOT NEED THIS PROGRAM.

WHEN YOU ENTER THE PROGRAM, YOU ARE ASKED IF YOU WANT TO:

PRINT CHECK ALIGNMENT FORM ( Y/N )

PRESS {Y} THEN {ENTER} IF YOU WISH TO PRINT THE FORM. THE FORM PRINTS AND
YOU ARE ASKED IF YOU WANT TO REPEAT.

PRESS {N} THEN {ENTER} IF YOU DO NOT WISH TO PRINT THE FORM. YOU ARE
RETURNED TO THE MENU.


2.B.2 PRINT CHECK REGISTER

THE "PRINT CHECK REGISTER" PROGRAM PRINTS A LISTING OF ALL CHECKS WRITTEN
USING THE COMPUTER SINCE THE LAST CLOSE OF THE CHECK REGISTER. IT IS ALSO
USED TO RECALCULATE THE ENDING BANK BALANCE TO ASSIST IN RECONCILIATION OF
YOUR CHECKBOOK.

WHEN YOU ENTER THE PROGRAM THE SCREEN DISPLAYS:

ENTER BANK NUMBER FOR CHECKS ?

TYPE IN THE NUMBER OF THE BANK YOU WISH TO PRINT A CHECK REGISTER FOR AND
PRESS {ENTER}. IF YOU ONLY HAVE ONE BANK DEFINED THE DISPLAY SKIPS THIS
QUESTION AND A SELECTION MENU DISPLAYS.


PRESS {1} THEN {ENTER} IF YOU WANT A LISTING OF CHECKS WRITTEN FOR THE
PERIOD.

PRESS {2} THEN {ENTER} IF YOU WANT ASSISTANCE IN RECONCILING YOUR CHECKBOOK.

THE DISPLAY ADDS A LINE:

ENTER STARTING CHECK NUMBER ('ENTER' FOR ALL)

TYPE IN A CHECK NUMBER TO START THE LISTING WITH AND PRESS {ENTER} OR PRESS
{ENTER} FOR A LISTING OF ALL CHECKS.

REGARDLESS OF HOW YOU ANSWER THIS QUESTION, THE ENDING BANK BALANCE IS
RECALCULATED USING THE STARTING BANK BALANCE, EACH CHECK, DEPOSIT, OR SERVICE
CHARGE ENTERED INTO THE CHECK REGISTER. THE PRINTED LISTING BEGINS WITH THE
CHECK NUMBER SELECTED.


IF OPTION 2 IS SELECTED ADDITIONAL INFORMATION IS REQUESTED BEFORE A LISTING
IS PRINTED.

ENTER OUTSTANDING CHECK NUMBER ('0' - END)

TYPE IN THE NUMBER OF AN OUTSTANDING CHECK AND PRESS {ENTER} OR PRESS {ENTER}
IF THERE ARE NO OUTSTANDING CHECKS. YOU ARE REPEATEDLY ASKED FOR CHECK
NUMBERS UNTIL YOU PRESS {ENTER} WITHOUT FIRST TYPING IN A CHECK NUMBER.

THE NEXT INFORMATION REQUESTED IS:

ENTER AMOUNTS OF OUTSTANDING DEPOSITS ('0' - END)

TYPE IN THE AMOUNT OF THE DEPOSIT AND PRESS {ENTER}. IF THERE IS MORE THAN
ONE BANK DEPOSIT OUTSTANDING, ENTER THE AMOUNTS ONE AT A TIME PRESSING
{ENTER} AFTER EACH AMOUNT. WHEN ALL OUTSTANDING DEPOSITS ARE ENTERED, PRESS
{O}, INSTEAD OF ENTERING AN AMOUNT, THEN {ENTER}.

THE LAST INFORMATION REQUESTED IS:

ENTER AMOUNT OF UNRECORDED SERVICE CHARGE:

TYPE IN THE AMOUNT OF THE SERVICE CHARGE AND PRESS {ENTER}. IF THERE IS MORE
THAN ONE SERVICE CHARGE, ENTER THE AMOUNTS ONE AT A TIME PRESSING {ENTER}
AFTER EACH AMOUNT. SERVICE CHARGES ARE ENTERED, PRESS {O}, INSTEAD OF
ENTERING AN AMOUNT, THEN {ENTER}.

A LISTING OF THE CHECK REGISTER WITH CHECKS AND DEPOSITS THAT ARE NOT